Job Overview:

The Pharmacy Procurement Analyst is responsible for supporting pharmacy procurement operations through a variety of specialized analytical, operational, and coordination activities. This role ensures the appropriate selection and availability of pharmaceutical products to support pharmacy dispensing operations while maintaining alignment with organizational, regulatory, and financial objectives.

The position partners closely with pharmacy procurement leadership to support process improvements, pricing decisions, margin optimization, and vendor relationship management. Responsibilities include conducting analyses of business operations, procurement trends, and information technology processes to identify opportunities for operational efficiency and performance improvement.

The Pharmacy Procurement Analyst also supports project and system-related initiatives by preparing foundational analysis, monitoring process effectiveness, and identifying potential risks or operational concerns. Success in this role requires strong analytical capabilities, attention to detail, cross-functional collaboration, and the ability to support data-informed decision-making within a fast-paced pharmacy environment.

Job Responsibilities:

Core Responsibilities (NOTE: Should equate to 70% of overall job responsibility allocation)

· Identify and evaluate prescription and over-the-counter (OTC) products for warehouse inventory based on product movement, cost-saving opportunities, pack size optimization, reimbursement considerations, and industry trends.

· Coordinate and execute all aspects of pharmacy procurement operations, including supplier onboarding, product sourcing, pricing negotiations, requisition management, and purchase order processing within procurement and inventory systems.

·   Manage relationships with group purchasing organizations (GPOs), primary wholesalers, and secondary vendors to support competitive pricing, alternative sourcing strategies, and consistent product availability.

·   Review and maintain GPO-related activities, including requests for proposal (RFPs), pricing updates, vendor changes, dispensing trends, and new generic product launches.

·   Monitor industry developments, including recalls, raw material concerns, shortages, and supply chain disruptions, and proactively address inventory risks and product availability challenges.

·    Analyze vendor pricing, supply options, and purchasing opportunities to support in-stock goals, cost savings initiatives, and margin performance.

·    Partner with the Pharmacy Procurement Manager to determine appropriate products for Central Fill and warehouse inventory while identifying low-volume, low-margin, or underperforming items for rationalization.

·   Collaborate with internal procurement and merchandising partners to support warehouse purchasing activities, including sourcing strategies, pricing negotiations, inventory planning, and secondary wholesaler allocations.

·   Maintain and update pharmacy item information within inventory and receiving systems to support accurate warehouse operations and product management.

·   Identify and recommend opportunities to improve vendor costs, purchasing efficiencies, and overall procurement performance.

·   Support maintenance of drug linking within pharmacy dispensing systems to ensure appropriate substitutions aligned with FDA Orange Book requirements and third-party dispensing guidelines.

·   Monitor primary wholesaler performance to ensure compliance with contractual expectations related to pricing, inventory levels, service standards, and product substitutions.

·   Track, reconcile, and process shelf-stock adjustments (SSA), failure-to-stock (FTS) claims, and vendor chargebacks in accordance with vendor agreements and internal processes.

·   Utilize procurement, dispensing, reimbursement, and inventory reporting tools to support warehouse stocking decisions, pricing strategies, margin optimization, and operational analysis.

·   Serve as a primary point of contact for vendor pricing discrepancies by researching issues, identifying margin opportunities, resolving concerns, and communicating outcomes to pharmacy teams.

·   Support pharmacy operations and corporate partners with inventory, pricing, and reimbursement-related requests while recommending process improvements and operational efficiencies.

·   Prepare and distribute controlled substance reporting to support compliance with regulatory requirements related to store transfer activity and inventory controls.

·   Develop and communicate updates related to drug recalls, inventory changes, procurement initiatives, and operational impacts to pharmacy teams and stakeholders.

·   Prepare, maintain, and analyze reports, reporting templates, and supporting documentation for operational initiatives, procurement analysis, and departmental projects.

·   Track and monitor pharmaceutical orders, deliveries, invoices, vendor payments, and DSCSA compliance activities to support operational accuracy and regulatory compliance.

Performs other duties as assigned.

Job Requirements:

Education/ Certifications:

·    Bachelor’s degree required, preferably in Business, Supply Chain, Healthcare Administration, Finance, Pharmacy, or a related field.

Experience:

·     One to four years of experience in business analysis, procurement, inventory management, supply chain, or related operational support functions required.

·    Experience supporting projects, process improvement initiatives, or cross-functional operational analysis preferred.

·    Pharmacy, pharmaceutical procurement, inventory management, or healthcare industry experience preferred.

·     Prior experience supporting vendor negotiations, pricing analysis, or supplier management preferred.

Knowledge/Skills/ Abilities

·       Strong analytical, problem-solving, and organizational skills with the ability to interpret data and identify operational opportunities and risks.

·       Effective written and verbal communication skills, with the ability to collaborate across departments and communicate findings clearly to stakeholders.

·       Proficiency in Microsoft Office applications, including Excel, Word, Outlook, and PowerPoint.

·     Strong systems aptitude with the ability to learn, navigate, and utilize multiple business, inventory, and procurement platforms effectively.

·    Ability to manage multiple priorities, meet deadlines, and maintain attention to detail in a fast-paced environment.

·     Self-motivated and adaptable, with a continuous learning mindset and ability to work independently while supporting cross-functional teams.

·     Knowledge of inventory management practices, purchasing processes, reimbursement considerations, or pharmacy operations preferred.

·     Good judgment is required for this position as there may be times when direct supervision may not be immediately available.

 Work Environment:

Hybrid Role:

·     This position follows a hybrid schedule working in office 3 days per week. The acceptable split between onsite and remote work is determined by the manager. Hybrid associates may choose to work from an office on a more frequent basis than required.

Travel (minor):

·     This position may require the associate to travel to company offices, distribution centers, or other locations for specific meetings or other business reasons.

 Physical Environment/Demands:

Office Roles:

·      Most work is performed in a temperature-controlled office environment.

·      Incumbent may sit for long periods of time at a desk or computer terminal.

·      While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. 

·      Incumbent may use calculators, keyboards, telephones, and other office equipment in the course of a normal workday.

·       Stooping, bending, twisting, and reaching may be required in the completion of job duties.

 The above statements are intended to describe the general nature of the work performed by the employees assigned to this job. All employees must comply with Company policy and applicable laws. The responsibilities, duties and skills required of personnel so classified may vary within each department and/or location.