Office Services Coordinator - Providence, RI
Detalles del trabajo
- Recomendación de trabajo:
- 172941
- Ubicación:
- Providence, RI 02903
- Flexibilidad de ubicación:
- Presencial
- Categoría:
- Bienes raíces
- Tipo de Empleo:
- Tiempo completo
- Estado Laboral:
- Non-exempt
- Fecha prevista de cierre:
- 23 de octubre de 2025
- Base salarial
- Hourly
- Rango salarial
- $41200.00 - $62500.00 Annually ($19.81 - $30.05 Hourly)
- Marca
- UNFI
*This position is on-site at the Providence, Rhode Island Headquarters.
Job Overview:
This role will complete a variety of specialized duties to support building and interdepartmental operations. The incumbent will focus on tasks that are unique to the department and require organizational knowledge and skills beyond what is required for general office work.
Job Responsibilities:
Manage incoming and outgoing Documents and Parcels. Receive both internal and external US Mail. Sort correctly and efficiently. Scan and deliver mail and packages to remote associates as required. Deliver mail and packages to in-house departments as required.
- Receive incoming packages (UPS, FedEx, Couriers, DHL & other services) as they arrive throughout the day. Notify recipients of packages and arrange delivery. Follow-up as necessary.
- Assist departments with the preparation of materials and mail on a project basis, or any mail that requires special handling.
- Check harvest US Mail and UPS/FedEx/DHL letters.
- Administer the PitneyBowes SendSuite program and ensure the leased and owned document production equipment (printer, folder/inserter, mail machine, scanner, scale, etc.) is in good working order.
- Administer the UPS CampusShip program for Admin Associates.
-
Perform journal entries as required for mail postage and package costs.
Support the Real Estate and Records management of documents.
- Receive, store, and coordinate pick-up of boxed documents submitted by departments for offsite storage.
-
Respond to requests for document storage boxes, index labels and index spreadsheets.
Administrative – Monitoring and updating informational databases, BetterU training, etc.
- Review, code and send for approval invoices for Office Services, Real Estate and Records.
- Monitor group mailboxes as assigned.
- Receive and consolidate daily information for inactive associates.
-
Monitor and respond to onboarding notifications.
Perform Visitor Management
- Monitor booking of larger conference facilities at the corporate locations.
-
Administer visitor management tasks for administrative office associates and guests at the Reception Desk.
Support building functions (events, building maintenance, etc.)
- Monitor booking of larger conference facilities at the corporate locations as assigned (Hopkins, Providence, etc.).
- Provide coordination for furniture, A/V, catering and janitorial support for administrative spaces under Office Services umbrella of responsibility.
- Support company events (5K, MDA Walk, ToastMasters, etc.) and town halls.
- Coordinate repair & maintenance for FF&E items (furniture repairs, doors and locks, painting, carpet cleaning, etc.)
- Performs other relevant job duties as required.
Job Requirements:
Education/ Certifications:
- Valid driver’s license (required)
Experience:
- Previous administrative experience in a corporate environment is required. Experience with shipping, receiving or accounts payable would be preferred.
Knowledge/Skills/ Abilities:
- Strong written and verbal skills, and excellent keyboarding efficiency.
- Detail oriented. Strong organization and analytical skills.
- Excellent computer skills (use of the Microsoft Office suite of programs including Word, Excel, Outlook and OneDrive/SharePoint)
- Good judgment is required for this position as there may be times when direct supervision may not be immediately available.
Work Environment:
Onsite Role:
- This position requires the associate to perform all duties at one of our UNFI locations, such as a distribution center or office.
Physical Environment/Demands:
- Most work is performed in a temperature-controlled office environment.
- Incumbent may sit for long periods of time at a desk or computer terminal.
- While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear.
- Incumbent may use calculators, keyboards, telephones, and other office equipment in the course of a normal workday.
- Stooping, bending, twisting, and reaching may be required in the completion of job duties.
About UNFI: We are North America’s premier grocery wholesaler, delivering the widest variety of fresh, branded, and owned brand products to community grocers and retail chains alike. A pioneer in natural and organic foods, we are growing and transforming to meet the needs of an evolving workplace. Our 29,000+ employees work across America in our 50 Distribution Centers and corporate offices. Learn more: Organic, Natural and Conventional Food | Wholesale Food Distributors | UNFI
Benefits: Competitive 401k, Competitive PTO plan, Health benefits – first of the month following 30 days of employment, mentorship program/developmental opportunities.
UNFI is an Equal Opportunity employer committed to creating an inclusive and respectful environment for all. All qualified applicants will receive equal consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity or expression, national origin, disability, protected veteran status, or other protected ground. Accommodation is available upon request for candidates taking part in all aspects of the job selection process. - M/F/Veteran/Disability. VEVRAA Federal Contractor.
- Empresa:
- United Natural Foods Inc.
Indemnización laboral:
UNFI prevé pagar el salario mencionado (o dentro del rango salarial mencionado) para este puesto. El salario real, según corresponda, dependerá de ciertos factores; incluidos, entre otros, educación, experiencia laboral, formación y cualesquier requisitos previstos en los convenios laborales colectivos aplicables. UNFI está comprometida con la transparencia salarial, en virtud de la legislación estatal y local aplicable.
Beneficios:
En el caso de los puestos en Washington (o los puestos en los que se trabaje remotamente desde Washington), haga clic AQUÍ para conocer los detalles sobre el pago de licencias laborales específicas para Washington.
Los candidatos contratados para este puesto también serán elegibles para participar en los siguientes programas de beneficios: licencias pagadas; licencias por enfermedad; pago de vacaciones y licencia por maternidad/paternidad; Programa 401K; póliza con cobertura médica, odontológica, oftalmológica y seguro de vida, accidentes, muerte y pérdida de miembros; programa de seguro a corto y largo plazo por discapacidad; cuenta con gastos flexibles, cuenta de ahorro sanitario o ambas; sujeto al cumplimiento de los requisitos de elegibilidad y los términos y condiciones de dichos programas, y sujeto a cualquier requisito previsto en los convenios laborales colectivos aplicables.
Solamente puestos de Ventas: en el caso de los puestos de ventas con base en comisiones, el rango mencionado representa un estimado de la compensación potencial por comisiones durante el primer año de un asociado; pero UNFI ofrece un mínimo de $680 a la semana para el periodo inicial. Después del periodo inicial, por tratarse de un puesto basado totalmente en comisiones, no hay un salario fijo. Los planes de comisiones de UNFI no tienen tope y las ganancias promedio dependen del territorio y de las ventas logradas, entre otros factores.
Las políticas de UNFI referentes a la compensación, los beneficios y las licencias pagadas están sujetas a cambios por decisión exclusiva de la compañía y acorde a la legislación aplicable. El aviso de empleo disponible no debe interpretarse como una oferta de empleo con ciertos términos, así como tampoco debe interpretarse como un mínimo garantizado.
Las solicitudes calificadas con antecedentes de arresto o condena se considerarán para empleo de acuerdo con la Ordenanza de Oportunidades Justas del Condado de Los Ángeles y la Ley de California Fair Chance Act.
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