Purpose:

Responsible for day-to-day activities and performs a variety of administrative functions including, preparing, and distributing reports, timely payroll support, and monitoring shipping supply inventory, in a courteous, professional, and confidential manner for the General Manager and management staff.

Job Responsibilities:

• Gathers, organizes, and distributes daily, weekly, monthly information and reports to appropriate individuals and departments in a timely and accurate manner.

• Provides answers to questions from associates and keeps operations up to date with policies and procedures, HR and Payroll.

• Resolves requests, complaints, and problems or refers appropriately.

• Collects information and reports individual productivity for personnel in receiving, shipping, replenishment; as well as individual quality information for mis-picks, mis-slots, and receiving errors – uses APT as necessary.

• Prepares daily detail reports for managers, including, vacation, Daily Attendance Call in sheets, employee write-ups, terminations, and daily attendance.

• Logs any disciplines signed off by employees and returned; turns into HR
  Monitors shipping supply inventory & ensures levels are maintained (partnering with Inventory Control & vendors), and orders office supplies and printer cartridges as needed.

• Provides payroll support including, the preparation of associate reviews, attendance reports for review period, and scheduling changes in Kronos.

• Completes payroll for operations on a weekly basis including entering temporary differentials, and ensuring proper hours are paid.

• Calculates and runs Selector bonus weekly.

• Continually evaluates current processes and adjusts as prudent to save time, and money.

• Codes and processes invoices and billing as needed. Manages vendor logs and accrual spreadsheets.

• Books travel for warehouse associates and managers as needed using Concur travel system.

• Administers General Manager corporate credit card.

• Performs other administrative functions as assigned (i.e. typing, filing, and faxing and daily FedEx box.

• Produces daily metric reports including Department hours, Shipped and Received cases, Replenishments. LPN’s and out of stocks/shorts.

• Prepares weekly overtime report and Pacific Region metrics.

• Handles co-op cash proceedings – money orders and distribution to Accounts Payable.
  Administers SharePoint site for the facility.

• Prepares communications for the site – including PowerPoint presentations, postings, bulletin boards, etc.

• Attends manager weekly staff meeting and produces meeting minutes.
  Coordinates and plans events as necessary (e.g. associate lunches, picnic, holiday party).

• Performs other relevant job duties as required
  
   

Job Requirements:

• Education/ Certifications: (Required/Preferred-list requirement is required or preferred)

• Associate degree preferred and/or related experience.

• Good judgment is required for this position as there may be times when direct supervision may not be immediately available.