Executive Assistant (On-Site)
Detalles del trabajo
- Recomendación de trabajo:
- 167509
- Ubicación:
- Concord, ON L4K 2N1
- Flexibilidad de ubicación:
- Presencial
- Categoría:
- Administrativo
- Tipo de Empleo:
- Tiempo completo
- Estado Laboral:
- Exempt
- Base salarial
- Yearly
- Rango salarial
- $59500.00 - $90900.00 Annually ($28.61 - $43.70 Hourly)
- Marca
- UNFI
Who are we?
UNFI is the leading distributor of natural, organic, and specialty foods in North America! We're on a mission to transform the world of food for our customers, suppliers, associates, and families we serve on a daily basis. Our mission is simple: to provide healthier food choices to people everywhere.
Better Food, Better Future!
As our Executive Assistant, you will play a key role in providing daily support to the President and Canadian Leadership Team and work cross-functionally with different teams on-site at our Concord head office. If you are an Administrative professional (who loves food as much as we do!), this opportunity may be right for you. Read on!
Position: Executive Assistant
Job Type: Full Time
Schedule: Monday-Friday
Working Conditions: On-Site (5 days per week)
Language Requirements: English
Location: Vaughan, ON
Annual Salary: $70,000 - 75,000
Purpose:
Provides administrative support to the President and Canadian Leadership Team (CLT). Provides front desk/reception coverage. Involved with the organization and execution of Company projects and functions as assigned. Handles details of a highly confidential nature.
Job Responsibilities:
- Performs administrative duties for President and CLT including arranging meetings/appointments/conference calls, video conferencing, answering/screening/directing telephone calls and visitors, taking and distributing meeting notes.
- Arranges travel and corporate/team meetings and events by developing itineraries/agendas, booking transportation, arranging lodging, catering, and meeting accommodations, processing expense reports, boardroom bookings for Town Halls. Manages air travel credits on cancelled flights and American Express points redemptions. Participates in Company Social Committee making arrangements for various events (BBQ, holiday party etc.)
- Organizes, arranges appropriate approvals and purchases supplies (office/kitchen, company swag, operations clothing). Sources and meets with vendors as appropriate.
- Produces documents, correspondence, proposals, presentations, reports and emails which include mass communications to all associates.
- Responds to customer calls when required and assists with customer presentations.
- In conjunction with other teams as required, contact vendors for repairs in office equipment.
- Completes projects and special assignments by establishing objectives, determining priorities, managing time, gaining cooperation of others; monitory process, problem-solving, making adjustments to plans.
- Acts as Reception and acts as a back up to Accounting by taking deposits to the bank. Takes outgoing mail to mailbox.
- Provides calendar/vacation management to CLT as required.
- Provides support with Company Trade Show participation.
- Assists CLT with various tasks and special projects.
- Performs all duties and responsibilities in an ethical manner and in accordance with Company policies and procedures
- Performs other job duties as required.
Qualifications:
Education/ Certifications:
- Post-secondary education or equivalent combination of training and experience.
Experience:
- 4-5 years’ experience as an Administrative/Executive Assistant
- Previous experience supporting C-Suite in a corporate environment
Knowledge:
- Highly proficient in MS office products (Word, Powerpoint, Excel, Visio)
- Bilingual (English/French) along with a driver’s licence an asset
Skills and Abilities:
- Ability to prioritize and multi-task with exceptional attention to detail and accuracy.
- Must be able to work well under pressure while meeting deadlines.
- Ability to be discreet and handle highly confidential information.
- Excellent verbal and written communication skills.
- Effective interpersonal and relationship building skills.
- Must possess a high degree of self-initiative.
- Project management skills along with organizational skills.
- Must be able to work flexible hours as necessary to meet business needs, such as evenings, weekends and holidays as required.
Physical Environment/Demands:
- Occasional travel will be required. A variety of shifts and/or days of work may be required on occasion.
- Stooping, bending, twisting, lifting and reach may be required in the completion of job duties.
- Most work is performed in a temperature-controlled office environment and occasional work may be performed in warehouse locations. with temperatures ranging from ambient to below zero.
- Incumbent may sit for long periods of time at desk or computer terminal.
- While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear.
- Incumbent may use calculators, keyboards, phone and other equipment in the course of normal workday.
Reasons to Apply. Reasons to stay at UNFI Canada:
- This role includes a salary range of $70,000 - $75,000 per year
- Health and Dental Benefits package offered on your first day!
- Paid vacation and sick days!
- Employee discount on natural and organic foods!
- Company events!
- Friendly and helpful team!
- And last but not least, the opportunity to be part of a meaningful organization that does meaningful work. Join UNFI's mission in providing healthier food choices to people everywhere! #BetterforAll #Delivertogether
Our Commitment:
UNFI believes in a diverse and accommodating workplace. UNFI encourages and promotes applications from all qualified individuals, regardless of gender, age, race, ethnicity, disability or otherwise. UNFI is committed to providing full accommodation for persons with disabilities in all active processes and procedures including but not limited to the recruitment process. To request any accommodation you may require to participate in the recruitment process (including alternative formats of materials or accessible meeting rooms), please contact the main recruiting contact for the position or Human Resources to discuss your specific needs.
- Empresa:
- UNFI Canada Inc.
Indemnización laboral:
UNFI prevé pagar el salario mencionado (o dentro del rango salarial mencionado) para este puesto. El salario real, según corresponda, dependerá de ciertos factores; incluidos, entre otros, educación, experiencia laboral, formación y cualesquier requisitos previstos en los convenios laborales colectivos aplicables. UNFI está comprometida con la transparencia salarial, en virtud de la legislación estatal y local aplicable.
Beneficios:
En el caso de los puestos en Washington (o los puestos en los que se trabaje remotamente desde Washington), haga clic AQUÍ para conocer los detalles sobre el pago de licencias laborales específicas para Washington.
Los candidatos contratados para este puesto también serán elegibles para participar en los siguientes programas de beneficios: licencias pagadas; licencias por enfermedad; pago de vacaciones y licencia por maternidad/paternidad; Programa 401K; póliza con cobertura médica, odontológica, oftalmológica y seguro de vida, accidentes, muerte y pérdida de miembros; programa de seguro a corto y largo plazo por discapacidad; cuenta con gastos flexibles, cuenta de ahorro sanitario o ambas; sujeto al cumplimiento de los requisitos de elegibilidad y los términos y condiciones de dichos programas, y sujeto a cualquier requisito previsto en los convenios laborales colectivos aplicables.
Solamente puestos de Ventas: en el caso de los puestos de ventas con base en comisiones, el rango mencionado representa un estimado de la compensación potencial por comisiones durante el primer año de un asociado; pero UNFI ofrece un mínimo de $680 a la semana para el periodo inicial. Después del periodo inicial, por tratarse de un puesto basado totalmente en comisiones, no hay un salario fijo. Los planes de comisiones de UNFI no tienen tope y las ganancias promedio dependen del territorio y de las ventas logradas, entre otros factores.
Las políticas de UNFI referentes a la compensación, los beneficios y las licencias pagadas están sujetas a cambios por decisión exclusiva de la compañía y acorde a la legislación aplicable. El aviso de empleo disponible no debe interpretarse como una oferta de empleo con ciertos términos, así como tampoco debe interpretarse como un mínimo garantizado.
Las solicitudes calificadas con antecedentes de arresto o condena se considerarán para empleo de acuerdo con la Ordenanza de Oportunidades Justas del Condado de Los Ángeles y la Ley de California Fair Chance Act.
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