Executive Assistant (On-Site)
Détails de l’offre d’emploi
- Réf. de l’offre d’emploi:
- 167509
- Lieux:
- Concord, ON L4K 2N1
- Flexibilité géographique:
- Travail sur site
- Catégorie:
- Emplois administratifs
- Type d’emploi:
- Temps plein
- Statut de l’emploi :
- Exempt
- Base de rémunération
- Yearly
- Échelle salariale
- $59500.00 - $90900.00 Annually ($28.61 - $43.70 Hourly)
- Marque
- UNFI
Who are we?
UNFI is the leading distributor of natural, organic, and specialty foods in North America! We're on a mission to transform the world of food for our customers, suppliers, associates, and families we serve on a daily basis. Our mission is simple: to provide healthier food choices to people everywhere.
Better Food, Better Future!
As our Executive Assistant, you will play a key role in providing daily support to the President and Canadian Leadership Team and work cross-functionally with different teams on-site at our Concord head office. If you are an Administrative professional (who loves food as much as we do!), this opportunity may be right for you. Read on!
Position: Executive Assistant
Job Type: Full Time
Schedule: Monday-Friday
Working Conditions: On-Site (5 days per week)
Language Requirements: English
Location: Vaughan, ON
Annual Salary: $70,000 - 75,000
Purpose:
Provides administrative support to the President and Canadian Leadership Team (CLT). Provides front desk/reception coverage. Involved with the organization and execution of Company projects and functions as assigned. Handles details of a highly confidential nature.
Job Responsibilities:
- Performs administrative duties for President and CLT including arranging meetings/appointments/conference calls, video conferencing, answering/screening/directing telephone calls and visitors, taking and distributing meeting notes.
- Arranges travel and corporate/team meetings and events by developing itineraries/agendas, booking transportation, arranging lodging, catering, and meeting accommodations, processing expense reports, boardroom bookings for Town Halls. Manages air travel credits on cancelled flights and American Express points redemptions. Participates in Company Social Committee making arrangements for various events (BBQ, holiday party etc.)
- Organizes, arranges appropriate approvals and purchases supplies (office/kitchen, company swag, operations clothing). Sources and meets with vendors as appropriate.
- Produces documents, correspondence, proposals, presentations, reports and emails which include mass communications to all associates.
- Responds to customer calls when required and assists with customer presentations.
- In conjunction with other teams as required, contact vendors for repairs in office equipment.
- Completes projects and special assignments by establishing objectives, determining priorities, managing time, gaining cooperation of others; monitory process, problem-solving, making adjustments to plans.
- Acts as Reception and acts as a back up to Accounting by taking deposits to the bank. Takes outgoing mail to mailbox.
- Provides calendar/vacation management to CLT as required.
- Provides support with Company Trade Show participation.
- Assists CLT with various tasks and special projects.
- Performs all duties and responsibilities in an ethical manner and in accordance with Company policies and procedures
- Performs other job duties as required.
Qualifications:
Education/ Certifications:
- Post-secondary education or equivalent combination of training and experience.
Experience:
- 4-5 years’ experience as an Administrative/Executive Assistant
- Previous experience supporting C-Suite in a corporate environment
Knowledge:
- Highly proficient in MS office products (Word, Powerpoint, Excel, Visio)
- Bilingual (English/French) along with a driver’s licence an asset
Skills and Abilities:
- Ability to prioritize and multi-task with exceptional attention to detail and accuracy.
- Must be able to work well under pressure while meeting deadlines.
- Ability to be discreet and handle highly confidential information.
- Excellent verbal and written communication skills.
- Effective interpersonal and relationship building skills.
- Must possess a high degree of self-initiative.
- Project management skills along with organizational skills.
- Must be able to work flexible hours as necessary to meet business needs, such as evenings, weekends and holidays as required.
Physical Environment/Demands:
- Occasional travel will be required. A variety of shifts and/or days of work may be required on occasion.
- Stooping, bending, twisting, lifting and reach may be required in the completion of job duties.
- Most work is performed in a temperature-controlled office environment and occasional work may be performed in warehouse locations. with temperatures ranging from ambient to below zero.
- Incumbent may sit for long periods of time at desk or computer terminal.
- While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear.
- Incumbent may use calculators, keyboards, phone and other equipment in the course of normal workday.
Reasons to Apply. Reasons to stay at UNFI Canada:
- This role includes a salary range of $70,000 - $75,000 per year
- Health and Dental Benefits package offered on your first day!
- Paid vacation and sick days!
- Employee discount on natural and organic foods!
- Company events!
- Friendly and helpful team!
- And last but not least, the opportunity to be part of a meaningful organization that does meaningful work. Join UNFI's mission in providing healthier food choices to people everywhere! #BetterforAll #Delivertogether
Our Commitment:
UNFI believes in a diverse and accommodating workplace. UNFI encourages and promotes applications from all qualified individuals, regardless of gender, age, race, ethnicity, disability or otherwise. UNFI is committed to providing full accommodation for persons with disabilities in all active processes and procedures including but not limited to the recruitment process. To request any accommodation you may require to participate in the recruitment process (including alternative formats of materials or accessible meeting rooms), please contact the main recruiting contact for the position or Human Resources to discuss your specific needs.
- Société:
- UNFI Canada Inc.
Rémunération:
UNFI prévoit de payer le taux de rémunération mentionné ci-dessus (ou dans la fourchette de rémunération mentionnée ci-dessus) pour ce poste. La rémunération réelle, le cas échéant, dépendra d’un certain nombre de facteurs, y compris, mais sans s’y limiter, l’éducation, l’expérience, la formation et toute exigence en vertu des conventions collectives applicables. UNFI s’engage à faire preuve de transparence en matière de paie, conformément aux lois nationales et locales en vigueur.
Avantages:
Pour les postes à Washington (ou les postes pouvant être exercés à distance depuis Washington), cliquez ICI pour connaître les détails concernant les congés payés de l’État de Washington.
Les candidats embauchés pour ce poste seront également admissibles aux programmes d’avantages suivants : congé payé ; congé de maladie ; vacances et congé parental ; programme 401K ; assurance médicale, soins dentaires, soins de la vue, assurance vie et assurance décès/démembrement accidentel ; programme d’assurance invalidité à court et à long terme, allocation de dépenses flexible et/ou compte d’épargne santé, sous réserve de satisfaire aux conditions d’admissibilité et aux modalités de ces programmes, et sous réserve de toute exigence en vertu des conventions collectives applicables.
Emplois dans le domaine de la vente uniquement : Pour les postes de vente rémunérés à la commission, la fourchette ci-dessus est une estimation de la rémunération totale potentielle à la commission au cours de la première année de l’employé, mais UNFI offre une période d’introduction d’un montant minimum de 680 $ par semaine. Après la période d’introduction, comme il s’agit d’un poste basé à 100 % sur les commissions, il n’y a pas de salaire fixe. Les plans de commission de UNFI ne sont pas plafonnés et les revenus moyens varient en fonction du territoire et des ventes réalisées, ainsi que d’autres facteurs.
Les politiques de UNFI en matière de rémunération, de prestations ou avantages sociaux et de congés payés sont susceptibles d’être modifiées à la seule discrétion de la société, dans le respect de la législation en vigueur. Cette offre d’emploi ne doit pas être interprétée comme une offre d’emploi comprenant certaines modalités ni comme une garantie de revenu minimum.
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